A field audit of workstations and meeting rooms: an analyst walks the floor with a tablet and records actual occupancy every 30–60 minutes. The result is analytical reports that reveal the real picture and give you grounds to optimize your space. Available as a turnkey service or as a system for your own team.
Renting and maintaining space costs tens of millions a year, yet decisions about downsizing, flexible seating and reconfiguration are made on gut feel. A utilization audit replaces guesswork with facts.
A booking system shows intent. In reality, 20–40% of booked seats and meeting rooms sit empty. An audit records what actually happens.
On average, half of all workstations are occupied only ~52% of the time. That's a direct reserve for downsizing or reconfiguring space without hurting employees.
54% of meetings involve 1–2 people, yet they happen in rooms built for 6–8. An audit exposes the gap between capacity and real demand.
Employee mobility, activity-based zones, touchdown, sharing — all of it requires a measurable baseline. Without one, an office redesign is a gamble.
No sensors, no installation. All you need is an analyst's smartphone or tablet with the Merusoft app and a marked-up floor plan — the audit is up and running in a single day.
We place workstations and meeting rooms on the floor plan with metadata: seat type, capacity, and links to department and space type.
The analyst walks the floor and marks the status of each object with a single tap. 100 seats in 10 minutes, one-handed, on the move.
The walkthrough is repeated every 30–60 minutes over 1–2 weeks. Several analysts work on the same floor at once, and the data is synchronized.
The collected records turn into ready-made charts and a heatmap — with insights and recommendations for optimizing your space.
The data model is designed so that every tap on the map feeds a specific report. Everything is anonymized: only the seat status and the type of activity, with no video and no identification of people.
Working at a computer, collaboration, a call, non-digital activity.
Laptop, monitor, headset, phone — multiple choice.
Free / occupied, number of participants, meeting type.
Multi-user mode, synchronization, offline saving.
Run the audit manually with our app, reinforce it with sensors on key zones, or fully automate it. This is especially valuable for meeting rooms: people-counting sensors deliver continuous occupancy and exact headcount with no human effort.
An analyst marks statuses on the floor plan from a smartphone or tablet. No hardware, no installation — you start the same day.
Cover meeting rooms and key zones with people-counting sensors for continuous, automatic 24/7 tracking. Handle the rest of the office with a manual walkthrough.
Continuous utilization monitoring with no human effort: presence and people-counting sensors, plus optional cameras with analytics that store no video.
Every chart is built on actual records from the field app. Below are real analytics examples: from overall utilization by hour to a floor heatmap.
A clear view of occupancy intensity for every seat and zone — from blue (idle) to red (overload). Instantly shows which zones are overcrowded and which sit empty.
Active usage, temporary absence and idle time over two weeks. Shows the peaks and troughs of occupancy across the day and the week.
Desk, private office, seat in a shared office — occupancy and meeting frequency for each type. A basis for revisiting the mix of formats.
What share of seats are used 70–100%, 50–70% and less than 50% of the time. Built on the "temporarily away" status and it justifies a move to flexible seating.
A comparison of supply (room capacity) and demand (the real number of meeting participants). The main argument for reconfiguring meeting rooms.
Working at a computer, collaboration, calls, non-digital activity. Shows whether focus zones, phone booths and spaces for joint work are needed.
Laptop, monitor, headset, phone. Data for standardizing workstation equipment and planning docking stations.
Seat occupancy broken down by division and department. A key breakdown for HR and CRE decisions: who needs more space and who needs less.
Computer labs, meeting rooms, press center, collaboration zones, touchdown. Shows which formats work and which sit idle.
One product for different needs: order a turnkey audit, equip your consulting team, or measure your own office yourself.
We handle the entire cycle: floor-plan mark-up, field data collection and preparation of reports with recommendations. You receive ready-made optimization conclusions.
A tool for workplace consultants, brokers and designers who run occupancy studies for clients. Your brand, your projects, our collection technology.
FM, HR and CRE teams measure the utilization of their own office themselves — regularly, before and after a redesign, to justify space decisions to management.
The audit uses the same floor-plan component as the SmartOffice platform. Actual utilization data is compared against the booking system, and once the audit is done you can roll out seat and meeting-room booking to keep your space efficient on an ongoing basis.
A booking shows intent, while an audit shows actual usage. An analyst physically records whether a seat is occupied or free, whether there is a person, and what they are doing. Actual occupancy is often 20–40% lower than what was booked — and this very gap provides the basis for reducing or reconfiguring space.
A classic occupancy study runs for 2 weeks of continuous observation with walkthroughs every 30–60 minutes. This is enough to average out daily and weekly fluctuations and get a statistically reliable picture. A shorter cycle is possible for an express assessment.
For a manual audit — no: all you need is an analyst's smartphone or tablet with the Merusoft app and a marked-up floor plan, and it deploys in a day. But collection can be automated: three modes are available — manual walkthrough, hybrid (walkthrough + people-counting sensors on meeting rooms and key zones), and full coverage with sensors and cameras for continuous 24/7 monitoring.
Yes. This is especially valuable for meeting rooms: Milesight sensors (AI sensor and mmWave radar) count people with no video recording and provide continuous occupancy and auto check-in. You can cover only the key zones with sensors (hybrid with a manual walkthrough) or move to full automation with integration into the Merusoft Rooms and SmartOffice platform.
Overall usage by hour and day, a breakdown by workstation and space types, the degree of employee mobility, meeting-room occupancy (capacity versus actual number of participants), activities and technologies used, distribution by department and a floor-plan heatmap.
Yes. Merusoft runs the audit with its own team: floor-plan mark-up, field data collection and preparation of reports with recommendations. You can also license the system and run audits yourself — convenient for consulting and CRE teams.
Yes. Only the anonymized status of a workstation (occupied / free / temporarily away) and the type of activity are recorded, with no video, no identification of people and no linkage to specific employees. The analytics are built on aggregated data.
We'll show you the collection system and sample reports on your own scenarios, quote a turnkey audit or prepare a license for your team. The price depends on floor area, number of floors and the mode of work.
